Do you want to create a professional business email address for free? A business email address uses your company name instead of the generic gmail or yahoo account. In this article, we will show you how to easily create a free business email address in less than 5 minutes.
What is a Business Email Address and Why You Need it?
A professional business email address has your company name instead of the generic gmail or yahoo account, for example: firstname.lastname@example.org
Most beginners use generic free business email accounts without a domain name which isn’t very professional. For example: email@example.com or firstname.lastname@example.org.
Since anyone can create these generic email accounts, it becomes harder for customers and other businesses to trust such email addresses as legitimate business email accounts.
Below are the top 4 reasons why you need a professional email address for your business:
- A custom business email address looks more professional.
- It is also short and easy to remember.
- A professional business email address helps you earn customer’s trust as a legitimate business.
- Sending emails with your own business name allows you to promote your brand with each email you send.
The best part is that you can get your own custom business email address for free, which means there is no excuse for not getting it.
If you want your customers and other businesses to take you seriously, then you need to start using a professional business email address, immediately.
What Do You Need to Create a Business Email Address?
After that, you will need an email service provider to handle your business emails.
There are a few different solutions that you can use to create a professional business email address.
We will show you two different methods, and you can choose the one that best fits your needs.
The first method is free and fairly easy to setup whereas the second method has a small fee, but it offers a lot more features.
Method 1. Creating a Business Email Address for Free
This method is easy and available to almost everyone who has a website. It allows you to create a business email address for free.
When creating a small business website, you will need to buy a domain and signup for web hosting.
What most beginners don’t know is that many WordPress hosting companies offer free business email features as part of the package.
Normally, a domain name costs 14.99 per year and website hosting starts from $7.99 per month. If you were to use a paid email service, then you can add another $5 per email account.
Luckily, Bluehost, one of the largest WordPress hosting company in the world, has agreed to offer WPBeginner users a free domain name and 60% off discount on hosting.
This means you can start your business website for $2.75 per month (and it comes with a free business email address).
Here is the complete step by step instructions to create your free business email address with Bluehost.
Step 1. Setup your Business Address (Domain Name)
First, you need to visit the Bluehost website and click on the green ‘Get Started Now’ button.
This will bring you to a pricing page where you need to click on the ‘Select’ button below the plan you want to use.
Basic and Plus plans are the most popular among small businesses who are just getting started.
After selecting your plan, you will be asked to choose your domain name. You need to enter your business name and click on the ‘Next’ button.
Bluehost will now check to see if a domain name matching your business name is available. If it is not, then it will show you some alternative suggestions, or you can look for another domain name.
Here are some quick tips on choosing the perfect domain name for your business email address.
- Always choose a .com domain name. See our article on the difference between .com vs .net domain names to learn more.
- Keep your domain name short, easy to remember and pronounce.
- Do not use numbers or hyphens in your domain name
- Try using keywords and business location in your domain name to make it unique. For example, if stargardening.com is not available, then look for stargardeninghouston.com
For more tips, take a look at our guide on how to choose the best domain name for your business.
Choosing a good domain name is crucial for your business but don’t spend too much time on that, or you will never get past this step.
After choosing your domain name, you will need to add your account information and finalize the package info to complete the process.
On this screen, you will see optional extras that you can purchase. We don’t recommend choosing them at this time. If you need them, then you can always add them later from your account.
Lastly, you need to enter your payment information to finish the purchase.
You will receive an email with details on how to login to your web hosting control panel. This is where you manage everything including website management, business email accounts, and other settings.
Step 2. Creating Your Free Business Email Address
In your hosting account dashboard, you need to click on the ‘Email’ section and then click on ‘Add Email Account’ tab.
Enter a username and password for your email account and then click on the ‘Create Account’ button.
Bluehost will now create the email account, and you will see a success message.
Step 3. Using Your Business Email Account
Now that you have created your free business email account, the next step is to learn how to use it to send and receive emails.
Under the ‘Email’ section on your hosting account, switch to the ‘Email Accounts’ tab. You will see your newly created email address listed there.
You can click on the ‘Access webmail’ link and Bluehost will take you to a webmail interface. This is a good option if you don’t want to use an email client on your desktop or mobile.
The downside is that you will have to login to your hosting account each time you want to check your email. A better way is to click on connect devices and then click on “Set Up Mail Client” link.
Bluehost will show you the information needed to use your business email address with any mail client or app. You can use this information to setup your business email inOutlook, Gmail, or any Mail app for your mobile phone or desktop.
Method 2. Creating a Business Email Address using G Suite
Google offers professional business email address with G Suite which includes Gmail, Docs, Drive, and Calendar for businesses.
This method is not free, but it allows you to use Gmail for your professional business email with your own business name.
While there’s a small cost, it comes with many advantages:
- You will be using Gmail’s familiar interface and apps to send and receive emails.
- Google has far superior technology which ensures that your emails are delivered right away, and they don’t end up in spam folders.
- Your website hosting company has shared server resources. This means they don’t want you to send too many emails. Gmail on the other hand will allow you to send up to 2000 emails per day.
- You can create a custom branded email for yourself or individual employees like: email@example.com
- You can set up a business email account for departments like sales, support, HR, etc. firstname.lastname@example.org